2026 SGHA DRAFT CONSTITUTION

The proposed revised SGHA Constitution was circulated to members by email on June 13, 2026 for review prior to the 2026 Annual Members’ Meeting / Annual General Meeting.

The proposed revised Constitution updates SGHA’s governance structure and internal operating framework to better reflect the Association’s current operations, federal incorporation, and applicable governing requirements.

AGM Information

Summary of Proposed Changes

The proposed revised Constitution includes updates and clarification in the following areas:

• Federal incorporation alignment: Updates terminology and governance provisions to better align SGHA’s internal governing document with its federal not-for-profit incorporation.
• Governance structure: Clarifies that the elected Officers form the Board of Directors and that appointed Executive Directors support the Association through the Executive Committee.
• Officer and Executive Director roles: Updates role descriptions, responsibilities, appointment processes, and reporting expectations for Officers and Executive Directors.
• Election and appointment process: Establishes elected Officer positions, Board-appointed Executive Director roles, staggered terms, nomination requirements, and eligibility provisions.
• Voting rights and membership: Clarifies membership categories, voting rights, good standing requirements, and voting limits so that no individual may cast more than one vote.
• Quorum and meeting procedures: Updates quorum, notice, voting, rules of order, electronic participation, and procedures for Members’ Meetings, Board meetings, and Executive meetings.
• Conflict of interest and recusal: Adds clearer expectations for disclosure, recusal, confidentiality, and participation in matters involving actual, potential, or perceived conflicts of interest.
• Vacancies, removal, and succession: Clarifies how vacancies are filled, how Officers or Executive Directors may be removed or suspended, and how succession is handled if the President role becomes vacant.
• Financial management: Updates provisions related to financial year, banking, borrowing, signing authority, financial statements, and financial oversight.
• Committees and operational roles: Clarifies how committees may be established, their authority, and how operational support roles are assigned or adjusted by the Board.
• Privacy, records, and confidentiality: Adds stronger language regarding confidential information, Association records, member information, complaints, discipline, evaluations, and continuing confidentiality obligations.
• Amendment process: Clarifies how future amendments to the Constitution may be proposed, circulated, and approved by the Members.

Proposed Revised Constitution

A motion will be brought forward at the AGM to adopt the revised SGHA Constitution, as circulated to members in advance of the meeting.

Members are encouraged to review the proposed revised Constitution before the AGM and bring any questions to the meeting.